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Instructions for authors

1. Proposal

Please provide us with the main information regarding your project and proposal via our proposal form.

Form for book proposal

2. Internal check

Initially, we review your proposal internally. In case you submit a manuscript for publication within one of our series, the relevant editorial board will decide whether to accept your manuscript, as well as the implementation of content quality assurance.

3. Peer review

After positive feedback, please submit the manuscript to the publisher as a PDF via a suitable file transfer system. BerlinUP Books will now initiate the necessary steps for review. The reviewers may suggest revisions in their reviews, which we ask you to incorporate.

4. Initial meeting

We will then invite you to a meeting where we will discuss the publishing contract, funding, and anticipated publishing schedule.

5. Contract conclusion

We will send you the contract via mail. If you agree with the terms and conditions, please print two copies of the contract, sign both copies, and then send them to us. Afterwards, we will send you a copy of your documentation back, also signed by us.

6. Metadata collection

We transfer the metadata from your proposal to our databases.

7. Imprint and front matter

BerlinUP Books creates the imprint and the front matter of your publication for you.

8. Production

Version A: Typeset manuscript

Please submit your typeset manuscript via a suitable file transfer system.

We will assign external typesetters to professionally typeset your publication. You will receive two proofs of your book for review. On the first proof, you can make corrections to the text. The execution of these corrections can be checked on the second proof. During the initial meeting, possibilities of financial support for external services can be discussed individually.

Option B: Print-ready manuscript

Please submit your print-ready manuscript after you have done the typesetting yourself.

For typesetting, please follow our instructions for manuscript preparation and typography. Include the publisher's imprint and inside title pages in your document.

8.1 Creating the print template and the online file

Please transfer the online file to the publisher in PDF/A format, suitable for long-term digital archiving, and the artwork in PDF/X format, suitable for the printing house.

8.2 Formal editing

BerlinUP Books will check your files for any formal errors. Following the formal proofreading, you will receive correction notes that we ask you to incorporate.

8.3 Transfer of the original files

For conversion purposes and internal archiving, please send us your original file(s), from which the artwork PDF was created.

9. Print approval

Once the manuscript is ready for printing from the publisher's point of view, we will send you the print release form, which we ask you to sign. After approximately two weeks, you will receive a proof copy to check for typographical errors. As soon as any final corrections have been incorporated, we request final printing approval for the production of the first edition and online publication.

10. Research data

BerlinUP Books supports you in making the research data, underlying your publication publicly available without restriction, at the time of publication. Thereby, the presented results can be contextualised, traced, and reproduced.

See also Research Data

11. Publication

BerlinUP Books publications are permanently available via the TU Berlin repository, DepositOnce. Long-term archiving is secured via the digital long-term archiving system of the German National Library. By using standardised interfaces, all titles are available on global open-access platforms (including the Directory of Open Access Books) and are referenced in national and international bibliographic databases.